Meet the new standard in production scheduling

Schedule events in seconds

Put every event on the calendar. Events are the most basic concept in Prospero and the main building block of the app.

Event properties

Enrich your events with locations, projects, people, items, tags, files, status, flags, and notes to provide more context. Add as many of each property as you like - no artificial limits.

Optimized for speed

Creating events is optimized for speed. Navigate the editor with your keyboard - or your mouse, if that’s your thing. On a mobile device? Every menu is optimized for touch interactions so you can breeze through data entry on the go.

Event importer

Import events from your existing system into Prospero. Bring your CSV and we'll handle the rest.

Bulk editing tools

Select and operate on events en masse. Type dates, intervals, and property names to quickly find the command you're looking for. Stay nimble, even as the size and complexity of your schedule grows.

Drag-n-drop

Create new events and move existing ones with drag-n-drop in week and day layouts.

Find your best angle

Prospero comes equipped with four calendar layouts. Switch between them to seamlessly transition from planning to execution.

Month

Month layout gives you a birds-eye view of your schedule. Events are color-coded by their projects so you can distinguish them at a glance. Click or tap on an event to view its information.

Week & Day

Week and day layouts make it easy to see what's happening each hour. Events are plotted with time on the y-axis, presenting negative space so you can understand your venue's availability at a glance. Week and day layouts have built-in drag-n-drop for on-the-fly adjustments as the day progresses.

List

List layout gives you maximum data fidelity. Every event attribute has a dedicated column. Display any date range you need, from a single day to the full timeline.

Make it yours

Create the calendar of your dreams. Customize every layout with dozens of format options.

Split by

Split the day layout by any event attribute to make sense of the chaos. Split by location to create a dashboard of your venue.

Event boxes

Customize event boxes in week and day layouts to display relevant information. Toggle end times, invitees, and notes.

Zoom

Event boxes packed too tightly? Adjust the zoom level of week and day layouts to give more room for information. Or condense the calendar to see the whole day on one screen.

Week start

Start the week on Monday or Sunday in month and week layouts.

Project abbreviations

Display project abbreviations to help distinguish between similarly-colored projects or aid those with colorblindness.

List by

List events by any attribute in list layout (just like split by in day layout). List by person to create an individualized call sheet. List by item to generate equipment schedules that help you track when and where to move things.

Featured events

Pull events to the top of list layout as featured events. Highlight fittings, crew calls, or deadlines.

Columns

Choose which columns to display in list layout. Rearrange them to suit your preferences (unless you want to put end before start, we advise you don't do that). Toggle dividers to give your list the Excel aesthetic.

Focus on what matters

Apply filters to refine your calendar to the events of your choice. Save any set of filters as a view for quick retrieval and sharing.

Powerful and flexible filters

Choose from any event attribute to filter your calendar. Combine them in different ways to get just the cross-section you're looking for. Define custom tags for full flexibility.

Production calendars

Filter by project to create production calendars in seconds.

Facilities calendars

Filter by location to get instant insight into facility usage.

Inventory calendars

Filter by item to track inventory usage. Understand equipment ROI and plan cartage.

Custom views

Save any set of filters as a view. Views are saved to your sidebar for quick retrieval.

Keep everyone on the same page

Every view comes with a shareable link to an auto-updating, read-only version of the view. Share them with anyone: staff, crew, and performers alike. Views don't require logins and aren't metered, so you can share them with external contractors without any hassle.

Shareable links

Distribute auto-updating, read-only versions of your views with a simple link. Customize the URL to make it easy to remember.

Viewer filtering

Viewers can further filter the schedule on their device to see just the events relevant to them. If a property doesn't appear on any events in the view, it isn't offered as an option, preserving privacy and reducing complexity for viewers.

Format

Apply the same format options available in the app to your view links. Use any of the dozens of options to make the schedule approachable for viewers.

Layout defaults

Pick a default layout and start date for your view. Start on a particular date for season calendars and other bounded schedules, or choose today to keep the link current.

Sync to third-party calendars

Sync your views to Outlook or Google Calendar to see them side-by-side with your personal calendar.

Digital signage has never been this easy

Simple to set up and manage, Prospero's TV mode transforms your events and views into customizable displays for your venue.

Up and running in minutes

Enter TV mode from any layout in the app. Prospero preserves your filters and format options for seamless configuration.

Like the rest of the Prospero app, TV mode is distributed via the web, so you can use any device with a browser to operate your digital display. Popular cost-effective solutions include streaming devices, like the Amazon Fire TV Stick or Google Chromecast, or older, unused computers connected to the TV via HDMI or a similar cable.

Apply your branding

Replace the Prospero logo with your organization's logo.

Always up-to-date

TV mode auto-updates as you make changes to events so you can be sure viewers always have the most up-to-date information.

QR codes

Entering TV mode from a saved view replaces the full-size logo with a branded QR code for the view's shareable link. Viewers can scan the QR code with any modern smartphone to put the schedule in their pocket with a single tap.

Auto-scroll

If your events don't fit on the screen, Prospero will periodically auto-scroll to give viewers a chance to see the full schedule.

Displays as unique as your venue

Power ops dashboards in your production office, performance calendars in your lobby, and digital callboards with one unified platform.

Every layout, every format

Leverage every layout and format option to create a display that's perfect for your use case. Split day layouts are especially handy for displaying the day's schedule on large monitors.

Ops dashboards

Level up your production office with an ops dashboard that gives you comprehensive visibility into the day's events. Split the day layout by location to get an overview of what's happening throughout your venue at a glance.

Digital callboards

Station a monitor at the stage door or in your studio lobby for performers and crew to check the daily call. Viewers can use the QR code to put the call in their pocket for on-the-go reference. TV mode auto-updates when you change events on the backend so folks always get up-to-date information.

Performance calendars

Display a performance calendar in your lobby by tagging your performances and filtering by that tag. Month layout offers a long-range view for audiences to see what's coming up next.

Room availability

Use a location filter to show just the events happening in a room. Viewers can scan the QR code to check availability in the future.

Bespoke design services

Looking for a standout display? Work directly with the Prospero team to craft a custom TV mode design tailored to your venue's aesthetics and needs. Our team is comprised of digital designers and developers with a proven track record of delivering results on tight timelines. Get in touch with us at [email protected] to get a quote for your project.

Draft documents like a pro

Prospero's PDF export was developed in partnership with professional stage and production managers working on Broadway shows. Generate standard scheduling documents like daily calls without ever leaving Prospero.

Export bay

Export list layout in Prospero's dedicated export bay. Adjust destination options and preview your document before export.

Destination options

Pick from standard paper sizes (US and A-series), portrait or landscape orientation, and color or black and white.

Customize the header

Customize the title, notes, and image presented in the document header.

Annotations

Elect to print the date, time, and page information in the document footer. Include a custom watermark.

Filter and format

Your filters and format options are preserved from the list layout. Choose which columns to display, feature events like fittings at the top of the list, and list by any event attribute.

Hard copies shouldn't be hard

Skip tedious manual formatting in Word or Google Docs and print schedules directly from Prospero.

Month, week, and day

Month, week, and day layouts can be printed via your browser's native print dialogue.

Filter and format

Your filters and format options are preserved when printing. To print a production calendar, filter by project before printing.

List

List layouts can be exported to PDF via the export bay. Exported PDFs will open immediately in your browser, where you can use File > Print to open the native print dialogue. Alternatively, open exported PDFs in your favorite PDF viewer.

Google Calendar + Prospero

Sync Prospero views to Google Calendar with our plug-and-play integration.

Sync views

You choose which Prospero views you want to sync. Synced views appear as secondary calendars in Google Calendar.

Industry-leading benchmarks

Changes made in Prospero are reflected in Google Calendar in <5 seconds.

Invitees

People attached to Prospero events are automatically invited to synced events in Google Calendar.

Calendar resources

Prospero locations and items can be mapped to Google Calendar resources. This requires a manual configuration by our team. Get in touch with us at [email protected] with your request. We can fulfill most requests within a week.

Outlook + Prospero

Sync Prospero views to Outlook with our plug-and-play integration.

Sync views

You choose which Prospero views you want to sync. Synced views appear as calendars in Outlook.

Industry-leading benchmarks

Changes made in Prospero are reflected in Outlook in <5 seconds.

Invitees

People attached to Prospero events are automatically invited to synced events in Outlook.

Calendar resources

Prospero locations and items can be mapped to Outlook resources. This requires a manual configuration by our team. Get in touch with us at [email protected] with your request. We can fulfill most requests within a week.

Don't see what you're looking for? We can help.

Don't see an integration for a critical application you use? Work directly with the Prospero team to craft a custom integration tailored to your needs. Our team has a proven track record of delivering results on tight timelines. Get in touch with us at [email protected] to get a quote for your project.

Communications platforms

Using a communication platform like Slack or Teams? We're seeking partners to develop integrations with communications platforms to keep your team updated as events are updated.

Resource planning platforms

We're seeking partners to develop integrations with resource planning platforms to keep inventory usage in sync with Prospero.

Never miss a last-minute change again

Generate a clear and concise email notification whenever you update an event. Added and removed resources are easily discernible.

Emails that don't scream "2003"

Email notifications use the same modern design as the Prospero app. Rendering is optimized for every major email client, including Gmail, Outlook, and Apple Mail.

Apply your branding

Replace the Prospero logo with your organization's logo.

Reach everyone in one click

Broadcast email updates to every attendee.

Reach the whole team

Start with the event's attendees, then add or remove recipients as you wish. Event details are embedded in the email so recipients always have context.

Enterprise-grade security

Prospero is built with state-of-the-art security practices to keep your schedule secure at every layer. This includes state-of-the-art encryption and reliable infrastructure partners.

SOC 2 Type II

Prospero is pursuing a SOC 2 report, including an SSAE 18 audit.

HECVAT

Prospero is a HECVAT community broker. Get in touch with us at [email protected] to request our HECVAT.

Single sign-on (SSO)

Authenticate into Prospero with Google or Microsoft Entra SSO or login via email. SSO requires a manual configuration by our team. Get in touch with us at [email protected] with your request.

Audit Logs

Audit logs automatically keep track of important user actions and can be replayed to reconstruct platform state.

You choose who has access to your data

Prospero gives you the power to control who has access to your data. We're not in the business of selling your data - your data is yours.

Permissions

Set granular access control on every Prospero editor account, from settings to resources. Set calendar permissions at the project level, keeping events private that should only be accessed by certain editors.

FERPA

You can elect to purge personally identifiable information (PII) from public links and third-party synced events to maintain student privacy and safety.

Data Encryption

Prospero enforces HTTPS on all connections and encrypts data in-transit with TLS 1.2. All data is secured with AES encryption at-rest.